The guest list is where an invitation starts. You upload contacts as a CSV file — Quick Event suggests the column mapping and recognises duplicates — or add people one by one. Combinable filters turn the list into segments such as speakers, press, partners or guests, and saved filters are available to the whole team. Every contact carries a status that moves on its own as the invitation goes out and the guest registers, so you always know who has not replied yet.
Contact Import
The fastest way to get contacts into Quick Event is via CSV import. Drag your file into the upload area or select it—Quick Event automatically detects the columns and suggests a mapping to the standard fields (First Name, Last Name, Email, Company, Position, Salutation, Title). You can customize the mapping before importing and add additional columns as custom fields.
The import itself is fast: 1,000 contacts in 10–15 seconds . During the import, Quick Event checks for duplicates. This detection uses fuzzy matching on the email address, so obvious typos and variations are identified. If a match is found, the existing contact is updated instead of being created twice. You can see the results immediately after the import: how many contacts were created, how many were updated, and how many were skipped.
In addition to bulk import, you can also add contacts individually—for example, if you want to quickly add someone to the guest list during a phone call. All contacts appear immediately in the contact list and are available for campaigns.
segmentation
Segmentation in Quick Event works via combinable filters—the same principle as in participant management . You can filter contacts by status, company, position, salutation, imported custom fields, or any other recorded data. Filters can be freely combined, allowing you to define even narrow target groups: "All contacts with the status 'Delivered,' 'Company' includes 'Consulting,' 'Position' includes 'Manager'."
Save frequently used segments as a filter set and reapply them with a single click. Saved filters are available to all team members and update dynamically—new contacts that meet the criteria automatically appear in the segment.
You can perform bulk operations on filtered contact lists: change their status, assign them to a campaign, export them as a CSV file, or delete them. This saves considerable time when dealing with large guest lists containing hundreds or thousands of contacts.
Status Workflow
Each contact in Quick Event goes through a seven-stage status workflow that maps the entire registration and follow-up process. The status updates automatically with relevant events—you don't need to maintain anything manually.
The seven stages in detail:
Created — The contact has been created (via import or manually) but has not yet been contacted. Pending — An email has been queued and is being sent. Delivered — The email was successfully delivered. Clicked — The recipient clicked a link in the email. Started — The recipient opened the registration form but has not yet completed it. Registered — The recipient successfully registered and is now listed as a participant . Rejected — The contact was manually marked as "rejected" or explicitly unsubscribed.
This tracking enables targeted follow-up campaigns. For example, you can send a reminder only to contacts whose status is "Delivered" or "Clicked"—that is, people who have received an email but haven't yet responded. This avoids unnecessary duplicate contacts and increases the chance of registration.